Axis Contractor Work Management Automating the contractor work lifecycle and improving contractor work performance through electronic collaboration

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1 Axis Contractor Work Management Automating the contractor work lifecycle and improving contractor work performance through electronic collaboration

2 Axis Contractor Work Management automates the contractor work lifecycle by providing electronic collaboration that helps ensure the safe, efficient utilization of contractors with greater work-in-progress visibility and administration reductions Challenges High cost manual contractor administration Costly, labor intensive processes bring inefficiencies to contractor procurement - increasing the risk of manual processing errors, delaying the distribution of work to the field and reducing the accuracy of invoicing. Limited visibility and governance Providing contractors access to timely information on job assignments can improve safety and efficiency of work in progress. Many contractors utilize paper-based systems limiting access to up-to-date information both for the contractor and the asset intensive organization procuring their services. Costly contractor enablement Many contractors already have systems and technology in place the cost and inefficiency of enabling contractors with bespoke mobile devices and software can be prohibitive meaning many companies and their contractors continue to utilize paper-based approaches. Improve contractor work performance with less administration Axis Contractor Work Management: Leveraging the power of mobility and the cloud. Asset intensive industries can gain significant efficiencies and scale from outsourcing maintenance, repair and construction work to contractors. Unfortunately, many procurement departments must battle manual or inefficient processes when procuring contractor services, whittling away these benefits, increasing risk and impacting the bottom line. Axis Contractor Work Management is a cloud-delivered industrial collaboration solution that spans the contractor work lifecycle with two smart applications: Contractor Management web dashboard designed for easy use and information rich, this web application allows more effective assignment, tracking, and review of contractor work. The web dashboard also enables contractors to easily generate invoices capturing all on-charge costs and integrate to your enterprise asset management system so to ensure you have a full picture of all work conducted be it with your employees or contractors. Additionally, for high volume contractors ABB can also provide full B2B integration of work-to-pay transactions with the contractors own work management system. Contract Worker Mobile application empower contractor workers in the field with step-by-step instructions and realtime work updates on their mobile device. Companies that leverage external service providers can now build better vendor relationships through streamlined contractor work management and contractor invoice generation processes, help ensure safety of all workers in the field, and increase the quality of vital information collected without the expense and risk of building a complex, in-house software and mobility solution. 2 Axis Contractor Work Management

3 Axis Contractor Work Management how it works Find out how Axis Contractor Work Management can be deployed fast, for a simple monthly fee and deliver immediate results by improving visibility into contractor job status by 85% and reducing contractor invoice processing costs by more than 80%. JOB #1259 Issue work Assign work to field worker s mobile device Track work in progress in real time Capture on-charge costs Invoice raised electronically Electronically issue work from the Contractor Web Portal, including job details, safety information, equipment and materials and other vital information. Monitor crew with workflow driven dashboard and assign new work orders to achieve the most by assigning work direct to the worker s own mobile device Track progressive work status updates from the field and electronically pass all approved details back to the EAM system a process that can take more than a week with paper-based approach. Simply capture labor hours and other oncharge costs such as travel allowance, and materials electronically for faster reconciliation and approvals. Contractors can generate invoices direct from work orders. Electronic invoice avoids handling costs, errors and speeds administration. Axis Contractor Work Management 3

4 Intuitive user interface helps optimize contractor management 4 Axis Contractor Work Management

5 Key Benefits Improve contractor work efficiency & safety By linking scheduled work directly from your EAM system to an electronic contractor web portal, your contractors can receive allocation of work in real time. Contractor schedulers can assign jobs directly to their field crews using a mobile device eliminating the need for paper-based job cards and providing additional access to vital job, equipment and materials information. According to the US Bureau of Statistics, contractors can account for up to 15% of workplace fatalities, so providing better contractor collaboration can significantly improve their safety as well as provide traceability for better governance and compliance. Increased invoice efficiency and accuracy by up to 80% Axis Contractor Work Management enables time, materials and other on-charge items to be captured at the source and easy electronic invoicing - reducing administration time and increasing accuracy by eliminating the keying of account payable contractor invoices into your EAM/ERP system. Tighter management and reporting of contractor costs can improve ability to allocate contractor costs against equipment and projects. For a company processing 300,000 invoice lines per year this could add up to over $1.2m in cost savings. Get job status visibility up to 85% faster Through integrated mobile applications contractors can provide real-time updates to work completed, increasing the visibility into the status of contractor work taking typical processing down from up to a week with traditional approaches to within the day. Contractors enabled using their own mobile tablet devices Many contractors already have systems and technology in place the cost and inefficiency of enabling contractors with mobile devices and software can be prohibitive meaning many companies continue to utilize traditional paper-based approaches. Get up and running fast without upfront capital cost or IT headache Axis Contractor Work Management software is deployed using the power of secure cloud technology for a low upfront implementation and simple monthly fee. This approach reduces the stress on your IT organization and also allows you to continue to invest your capital where you need it most. Axis Software Portfolio Axis is an enterprise cloud-delivered collaboration platform that allows customers to seamlessly share information electronically with their external business partners. Axis is used by many large organizations, in a wide range of industries and processes over 75 million transactions annually. From managing parts catalogue content, exchanging purchase-to-pay transactions and managing contractor work packages to sharing machine sensor data electronically with original equipment manufacturers, the Axis suite of solutions provides a perfect partner collaboration platform that can be aligned to the demanding needs of your business. To speed time-to-value and decrease IT cost and complexity all Axis solutions are delivered in the cloud on a softwareas-a-service basis. About ABB ABB provides industry leading software and deep domain expertise to help the world s most asset intensive industries such as energy, utilities and mining solve their biggest challenges, from plant level, to regional network scale, to global fleet-wide operations. Our enterprise software portfolio offers an unparalleled range of solutions for asset performance management, operations and workforce management, network control and energy portfolio management to help customers reach new levels of efficiency, reliability, safety and sustainability. We are constantly researching and incorporating the latest technology innovations in areas such as mobility, analytics and cloud computing. We provide unmatched capabilities to integrate information technologies (IT) and operational technologies (OT) to provide complete solutions to our customers business problems. Axis Contractor Work Management 5

6 Contact us ABB Inc. International: North America Toll Free: Europe, Middle East, Africa, India: +44 (0) The information contained in this document is for general information purposes only. While ABB strives to keep the information up to date and correct, it makes no representations or warranties of any kind, express or implied, about the completeness, accuracy, reliability, suitability or availability with respect to the information, products, services, or related graphics contained in the document for any purpose. Any reliance placed on such information is therefore strictly at your own risk. ABB reserves the right to discontinue any product or service at any time. Copyright 2015 ABB. All rights reserved.