Provision of Accounts Payable Service

Transcription

1 Oman LNG LLC Pre-Qualification of Tenderers NGF Provision of Accounts Payable Service

2 GUIDELINES Response to this questionnaire shall be completed in English by a senior member of your company. The requirements of each question shall be addressed comprehensively, with all supporting documentation duly provided, enabling Oman LNG to evaluate thoroughly against the requirements for this Service. Responses to the understated address shall be submitted on or before 1 st October 2014 CONTRACTS ENGINEER (CPL/31) Oman LNG LLC P.O. Box 888, Sur Postal Code 411 Sultanate of Oman Tel Fax [email protected] All information submitted with this questionnaire shall be treated in strictest confidence by Oman LNG. Oman LNG reserves the right to verify any and all information contained in responses to this form. Oman LNG shall be advised immediately, should there be any significant change in the information provided in this document. It should be noted that this document is solely for the Prequalification evaluation of the company, for the purposes of inclusion on Oman LNG Tenderers Lists for the stipulated requirements. Submission does not guarantee that the contractor will be invited to Tender.

3 1.0 INTRODUCTION Oman LNG LLC (hereinafter referred to as the Company ) intends shortly to issue a tender for Provision of Accounts Payable Services. The Company wishes to pre-qualify potential Contractors capable of managing and executing this service, and hereby invites you to submit pre-qualification documentation as required. Further details are given below. 1.1 BACKGROUND There is a requirement to procure the services on a three year contract basis for suitable Accounts Payable Outsourcing Service Contractor that is experienced in all aspects of Accounts Payable function,. These services are required on continuous basis. 2.0 BRIEF DESCRIPTION OF SCOPE The service of a competent CONTRACTOR is required to provide the services as detailed herein. The components of COMPANY s service requirements are detailed below To provide complete Accounts Payable service from receipting the supplier invoice until facilitating for payment includes all the typical accounts payable processes. This includes: 2.1 Manage Supplier Payment Process Manage the process of receiving supplier invoice and arrange to register in the system Validate the supplier invoices against services received and handle related process including problematic cases Deal with internal company budget holder / staff and service receiver and resolve all the supplier payment related issues Handle all the supplier queries and ensure timely payment to suppliers in line with company policy / agreed payment terms Prepare regular reports highlighting the performance of the Accounts Payable Section. 2.2 Manage Staff Payment Process Manage Staff Expense Claim Payment Process and ensure timely payment to staff in line with company policy Handle all the staff expense claim payment related queries

4 3.0 OBJECTIVE OF PRE-QUALIFICATION The objective of this exercise is to invite and identify potential capable service providers who shall indicate their interest in tendering for the provision of services of accounts payable outsourcing service Tenderers shall be pre-qualified based on information submitted that demonstrate capability in the performance and management of requested service. Should you wish to be included (if pre-qualified) on the bidders list, kindly indicate that you have firm intention of bidding by providing the following: 3.1 GENERAL COMMERCIAL INFORMATION Registration: - Submit copies of commercial registration in Oman. - Give the name of the Owner(s) and their percentage of ownership. - Give the name(s) & position (s) of your authorised representatives. - Address and contacts numbers Current Structure of Tenderers organisation listing: - Number of personnel directly employed by your company. - Number of personnel and personnel working in the field that are involved in the desired services of Accounts Payable outsourcing Key Personnel Submit CV s of the key personnel such as Accounts Payable Manager and focal point Existence: a) In Oman Years b) In the Middle East Years c) Elsewhere Years 3.2 EXPERIENCE Experience in Contract / field Provide details of your recent experience and last 5 years similar Contract/ field for which you provided services of Accounts Payable Services and the exact nature of services you provided in each instance cited, [use table below].

5 Sr.N o Type of work performed Year of Contract Value of Contract Remark, if any 3.3 QUALITY ASSURANCE Submit one copy of the following. If non issued, clearly state so: - Quality policy, endorsed by your Managing Director - Corporate quality manual and index of your procedures - Quality assurance system (e.g. ISO 9000)